• Innovative Recruitment
• Port Elizabeth
• Fixed Term
• Full Time
• Published: 1 day ago
• EE/AA

EASY APPLY

Administration InternInnovative Recruitment

Introduction

The primary purpose of the job is to ensure the efficient day-to-day operation of the office, and support with HR admin.

Duties & Responsibilities

Reception:  Answer general phone inquiries using a professional and courteous manner.  Greet clients/suppliers/visitors in a professional and friendly manner.  Sort incoming mail and courier deliveries.  Track stationery as per stock list, obtain quote from supplier and request purchase order to be raised and sent to supplier.  Track and purchase office supplies (groceries & water) as per stock list, ensuring basic supplies are always available.  Make travel, meeting and other arrangements for staff as required – ensure appropriate invoices have been handed over to the finance department for processing. Submit accrual list to finance for outstanding invoices and ensure travel log is updated.  Courier – assist with gaining a quote, getting approval and booking collections of courier to and from Head Office.  Coordinate the maintenance of office equipment. HR Admin:  Filing – code and file documents according to established procedures: o HR employee information o New starter files o Terminations 2  Wellness – Consolidate and prepare monthly wellness & social iniatives calendar and display accordingly  Social initiatives – Assist with Head Office staff social iniatives where required  Birthdays – Submit Birthday Reminder & update birthday calendar  Electronic filing – save employee data electronically and update electronic employee files accordingly.  Provident fund – Process withdrawal claims for wage staff when required  Appointments – follow up and obtain outstanding documents for wage staff.  Qualifications – Update Qualification database for wage staff

Desired Experience & Qualification

Zero experience essential

Diploma of 1 to 3 years / NQF level 6 in Office Administration or similar. 

HR Diploma 

MS Office (including Word, Excel and Power Point). 

Driver’s license & own vehicle preferred.

Land Your Dream Administration Internship: The Ultimate Guide

An administration internship is a vital gateway for students and recent graduates seeking to enter the professional world. This role offers hands-on experience in various administrative tasks, providing a springboard for future career opportunities.

What is an Administration Internship?

Defining the Role and Responsibilities

An administration intern assists in the daily operations of a business or organization. Responsibilities often include:

• Answering phone calls and emails
• Scheduling meetings and appointments
• Managing files and records
• Assisting in project coordination
• Researching and gathering information

These tasks provide valuable insights into how organizations function.

Key Skills Required for Success

To excel as an administration intern, certain skills are essential:

• Communication: Clear and professional interaction is key.
• Organization: Keeping busy schedules and files in order enhances productivity.
• Adaptability: Being open to change and quick to learn helps in dynamic environments.
• Attention to Detail: Small errors can lead to bigger issues. Precision is crucial.

Types of Administration Internships Available

Internships in administration are diverse. They can be found in:

• Nonprofit organizations
• Corporate environments
• Government agencies
• Educational institutions

Each setting offers unique experiences and learning opportunities.

Benefits of an Administration Internship

Professional Development and Skill Enhancement

Internships provide practical experience. You gain beneficial skills, setting you apart from other candidates in the job market.

Networking Opportunities and Connections

Meeting professionals in your field can open doors. Internships offer opportunities to build relationships that might lead to job offers or recommendations.

Resume Building and Future Career Prospects

An internship adds credibility to your resume. Employers value real-world experience, making you a stronger candidate for future roles.

Finding the Right Administration Internship

Utilizing Online Job Boards and Resources

Websites like LinkedIn, Indeed, and Glassdoor list numerous internship opportunities. Tailor your search based on location, industry, and job type.

Networking and Informational Interviews

Connecting with professionals can lead to internship opportunities. Attend industry events, and don’t hesitate to ask for informational interviews to learn more about potential roles.

Targeting Specific Companies and Industries

Identify companies that align with your interests. Apply directly through their websites or contact their HR departments to inquire about internship positions.

Ace Your Administration Internship Application

Crafting a Compelling Resume and Cover Letter

Highlight relevant experience and skills in your resume. Tailor your cover letter to the specific internship. Explain why you are an ideal fit.

Preparing for Interviews: Common Questions and Answers

Anticipate questions like:

• “What skills do you bring to this position?”
• “Why are you interested in our company?”

Practice your responses to build confidence.

Following Up After the Interview Process

Send a thank-you email to interviewers. Express appreciation for the opportunity and reiterate your interest in the position.

Excelling in Your Administration Internship

Time Management and Organization Strategies

Prioritize tasks and set deadlines. Utilize planners or digital tools to keep track of responsibilities and schedules.

Professional Communication and Etiquette

Always communicate respectfully. Whether via email, phone, or in-person, professionalism fosters a positive work environment.

Proactive Problem-Solving and Initiative

Don’t wait for directions. If you identify issues, suggest solutions. Taking initiative reflects positively on your work ethic.

Making the Most of Your Internship Experience

Seeking Mentorship and Feedback

Find a mentor in your office. Regular feedback helps identify areas for improvement and growth.

Building Relationships with Colleagues

Engage with your coworkers. Building rapport can enhance your internship experience and create a supportive work environment.

Documenting Accomplishments and Learning

Keep a record of what you learn and accomplish. This documentation can serve as a valuable reference for future applications and interviews.

Conclusion: Launching Your Career with an Administration Internship

An administration internship is a stepping stone to your career. It provides critical skills, networking opportunities, and valuable experience. 

Key Takeaways and Next Steps

• Focus on finding the right internship that aligns with your goals.
• Prepare thoroughly for applications and interviews.
• Take initiative and build relationships within the workplace.

Resources for Continued Learning and Development

Explore online courses, webinars, and local workshops to enhance your skills further.

The Value of Practical Experience

Real-world experience cannot be overemphasized. Every internship helps in shaping your professional path. Embrace every opportunity to learn and grow.